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Health & Safety

Health and safety is a priority for every school.On this page you will find general information on our procedures as well as important health and safety resources.  

Emergency
Procedures
As a school, it is our duty to have procedures in place to ensure the health and safety of our school community. We know that we cannot account for every possible crisis scenario that may occur, but we do have an extensive procedures manual to cover a very wide range of possible scenarios. A number of our emergency preparedness procedures are tested with the staff and student body on a regular basis in order to have the staff familiar with the procedures and how to implement them. The IICS Emergency Procedures Handbook is reviewed and revised continually so that it remains current with school policy and local Turkish laws and regulations. IICS has a team composed of Principals, Business Manager, Nurse, Facilities Manager, Secondary Dean of Students and Primary Learning Support/Counselor who oversee the review and implementation of safety procedures.

The key to producing a positive outcome during any crisis or extraordinary event lies in our preparation and prevention.

Communication with our school community is a vital point; as such, when a topic of safety concern arises, the school will take efforts to make the community aware of the issue at hand.

This page will serve as one of the numerous methods of communicating health and safety updates.

 

 
Health & Safety
Alerts
This is where we will post information about issues concerning Health & Safety on a schoolwide, citywide, or national level importance.

There are currently no alerts.

 
Earthquake
Preparedness
How does the school prepare for earthquake emergencies?

The school holds regular safety drills at both campuses, coordinated by our Emergency Response Teams on both campuses. We run different types of drill. Some are initial ‘duck, cover and hold’ immediate response drills, others are extended evacuations during which the faculty and staff are placed in different support teams,
including first aid, search and rescue, emotional support and student release teams.

We regularly review these safety procedures with experts in seismic preparedness. The faculty is briefed on earthquake safety at the beginning of each year.

The faculty and support staff receive regular basic first aid training. Faculty who are on first aid support teams receive more detailed training.

How is the school prepared for an extended earthquake emergency?

In the event of an earthquake that severely disrupts transport links and communications, the school has food and water supplies for the entire community for seventy-two hours at Marmara and twenty-four hours at Hisar.
These are kept in a secure place in a separate construction to the main buildings at both campuses.There are warm blankets with the emergency supplies.

In the event of an earthquake, how will parents be contacted?

After the community has been safely evacuated from school buildings, the Head of School or designate will establish a communication protocol based on the availability of phone lines. If phones lines are working, s/he will approve an SMS message to be sent to all parents to inform them on the situation at the school. S/He will then ask family group heads to make a follow-up phone parents with a common message from the school. At Hisar, the Vice Principal or designate will follow the same procedures.

Please note that, as the school buildings will be evacuated there will be no-one to answer the internal phone lines. Parents should not immediately call teachers’ cell phones, as they will need to be making calls out. Students are unlikely to have their personal cell phones on them if they have to evacuate the building quickly.

In the event that an earthquake disrupts both landline and cell phone networks, the school has satellite phones that are charged at all times. The School will contact the US Consulate and the local authorities to advise on the situation at the school and to ascertain the situation beyond the school, the state of roads and length of possible evacuation. The Consulate and local authorities will then put out messages on behalf of the school through any available media.

Why does the school use "duck, cover and hold" as a safety measure?

The ‘duck, cover and hold’ procedure has been recommended as the best safety measure for the school by consultants who specialize in response to seismic events. In a seismic event, all students are instructed to move away and turn away from windows, crouch under a desk or table and the put both hands on the back if their necks and turn to face the floor. If students are outdoors, they are instructed to move to an open space, away from buildings and overhead power lines, then lie down or crouch low to the ground. All our students are trained in this response through our safety drills.

After an earthquake has passed, how are students returned home?

At both campuses, there is a student release team. The job of this team is to ascertain when it is safe to travel from both campuses and to liaise with our transport providers on the logistics of busing our students home. This team will also take charge over communicating with individual families about transport or pick-up arrangements.

Of course, our first instinct in an emergency is to want to be with our children and to protect them. In fact, transport links may be entirely disrupted and unsafe, making this impossible. We also have to mindful of the risk of aftershocks. It is important that we try not to panic in the event of an emergency.

We assure all parents that your children will be cared safely and we will communicate with you in the best possible fashion based on the availability of communications options.

What if there is seismic event while students are traveling to/from school on buses?

The buses are instructed to park safely by the side of the road immediately away from building or structures that may be vulnerable in the case of an earthquake. All transportation company representatives are trained and prepared for any emergency and receive first aid training. Students will be stay inside the bus supervised by the bus company staff.

All our buses carry first aid equipment, extra blankets and torches. All the buses carry a minimum level fuel sufficient to provide light and heat for 6-8 hours in the event of an emergency.

When the shaking stops, a bus driver will make contact with the bus company to report their position and await further instruction. Depending on the severity of the emergency and the situation of the roads, the Head of School will give instructions to the bus company to be relayed to the drivers on next steps. If safe to do so, buses will be instructed to continue to school, or to the assigned drop-off point. If it is not safe to do so, the buses will be instructed to await further instructions.

If phones lines are working, the Head of School will approve an SMS message to be sent to all parents to inform them on the situation at the school. S/He will then initiate a follow-up message through the IICS phone tree.

If the phone lines are not available, after it safe to do so, the buses will continue to the pre-determined emergency pick up point and will wait there for further instructions or for parents to collect their children. The bus company will inform all parents of the emergency pick-up point for each bus at the beginning of the school year.

Where can I find out more?

To prepare your family and your home for a seismic event, we recommend that you spend some time downloading and reading the presentation on basic disaster awareness available below.

 
 
Snow Days &
Closures
The weather in Istanbul can be quite changeable, sometimes dropping or increasing by as much as 15-20 degrees in a day. In addition, various micro climates around the city mean that it may be miserable weather at Hisar, but cloudless and sunny at Marmara. Whatever the case, if the weather conditions are sufficiently adverse at either campus or within the city where our buses must travel to collect and drop off students, school will be closed at both campuses until the road conditions are deemed safe enough for travel. We act as one school, so any school closing will necessarily be a closing of both campuses. We thank you for keeping in mind that student and staff safety is our utmost priority.

Days that the school is closed for snow is not counted as a day off. During snow days, teachers post assignments online for students to complete.

Notification of school closures for snow or other reasons is conducted via class via sms messaging to parents' mobile phones with a "phone tree" as a back up measure. We will also post a notice on the home page of the IICS website on snow days.

Reliable weather forecasting for Istanbul can be viewed here. 

 
Emergency
Resources & Apps
Here are some useful resourcers and applications for accessing emergency services and health and safety resources for your smart phone or tablet computer (iPhone, iPad, etc.).

WEBSITES

APPLICATIONS

  • Hızır- One touch dialinig for emergency services, including ambulance, polic, gendarme, fire station, natural gas emergency, electrical emergency, coast guard
  • Acil ve Onemli (urgent & important)- guide to emergency services
  • First Aid or First Aid Free- step by step instructions on how to handle various incidents that require you to perform first aid (for Turkish version, try Anadolu Ilk Yardım)
  • Hastane Nerede- (Closest Hospital) find the hospital closest to you in case of emergency


 
 
Health at School
Visiting the Nurse

If a child becomes ill at school, she/he will be taken to the school nurse (at Marmara) or to the office (at Hisar) and the parents will be notified and asked to collect their child. Please be sure that the school has a number where you can be reached in case of emergency. If your contacts have recently changed, please notify the Director of Admissions. 

Please note that no medication can be administered by class teachers. Written consent from the parent for the School Nurse, First Aid Assistant, the Principal,or the Vice Principal is required to dispense medicine.

Should a child have an accident at school, the school nurse or teachers will administer first aid. If the staff in charge believe the child should be seen by a doctor, the school ambulance service will be called.

Please ensure that the school is immediately notified of changes in telephone numbers. Please make sure that the school has your mobile telephone number and a reliable emergency number of a responsible adult that you nominate to act on your behalf should we be unable to reach you.
 

Clinic record

Visiting the School Clinic
  MINOR SERIOUS EMERGENCY
TREATMENT Complaints treated in the clinic Complaints treated in the clinic Complaints treated in the clinic
MEDICAL ASSISTANCE If no medical assistance needed, the student returns to class Sent home, medical assessment may be indicated Urgent medical attention is secured
DOCUMENTATION

-Clinic record

-Going home form, and

-Permission slip
 

-Clinic record
-Going home form

-Permission slip
-Serious Accident Notification if indicated
 

PARENT NOTIFICATION Only if follow up is required Parent or Guardian is always notified before a student leaves the school during school hours Parent’s permission is sought to organize medical treatment. The school nurse can organize urgent medical or dental care if the unable to contact the parents or guardians. 
TEACHER NOTIFICATION When follow up or observation is indicated The Class teacher and/or the Head of Section is notified

-The Head of Section

-Head of School
 

 

Incident Reporting

If a student has a health related issue of injury to be reported, the following forms are filled out, shared with the parents, and a copy kept on file.

Head Injury Form.pngInjury Report Form.png

Medication Policy

If a medication needs to be administered at school a signed letter must be submitted, by the parent or guardian, to the school clinic student needs to take a medication(s) during school hours, or whilst on a school excursion, the following details should be provided by a parent or guardian in writing and signed.

1) The medication should be in a labeled container stating the name of the medication and dose.
2) State the name of the person who should take the medication, the prescribed dose, time(s) and route of the medication.
3) Describe the indications for the drug if it is optional.
4) State any known precautions relating to the drug.


Medications at School
The school nurse or doctor will transcribe the details of the medication onto the Medical Administration Form and provide medication as indicated. The student must be instructed to attend the clinic at the appropriate time.

Medications will be kept in the school clinic although asthma inhalers will be kept by the student so they can self-administer the inhalation in the event of an asthma attack.
 

School Excursions
Medications taken on school excursions will be kept by the nurse or teacher who is responsible for medical issues.

Students who are found to have medications for which details have not been provided by a parent or guardian will have the medication confiscated and returned to their parent/guardian at the end of the excursion.

If a student is to stay with a host family, the above details need to be provided for the student’s host so that they can give the medication.
 

School Clinic

Functional Statement

 

The Clinic Staff provides professional nursing services at the School’s clinics. He/she also provides advice and recommendations to the Headmaster, faculty and parents for the health and safety of the students.

The Clinic Staff is expected to:
1. Provide professional nursing services on a day to day basis.
2. Maintain a working relationship with the MEDLINE ambulance doctor.
3. To provide professional services of a high standard at both campus clinics.
4. Maintain the school’s student health care records and follow up on missing and/or incomplete records with parents/guardians.
5. Participate in the school health promotion and safety:
     • Write articles for the school newsletter
     • Participate as required in classroom teaching on health and safety.
6. Ensure each clinic is adequately stocked with materials and medical items and all equipment is maintained in an appropriate good working and safe state.
7. Attend outside sporting functions and excursions as determined necessary by the Headmaster for the health and safety of students and staff.
8. Provide health information when necessary for staff and others taking students on excursions.
9. Monitor students who are reported absent for abnormally long periods of time, contacting and discussing problem with parents.
10. Report on communicable diseases, working in conjunction with the doctor at MEDLINE when indicated, and provide appropriate information about these.
11. Communicate with teaching staff when necessary about health problems with students in their care.
12. Advise on general sight and hearing tests of students as necessary.
13. Evaluate whether students have a valid reason to be excused from PE.
14. Give counseling when required and when appropriate refer to school Counselor for further assessment.
15. Attend to associated duties as directed by the Head of School.
 

 
 
Vaccinations
The schedule for vaccinations for children as recommended by the Centers for Disease Control are here below. Please click on the image to enlarge it.

vaccinationchart0-6yrs.pngvaccinationchart7-18yrs.pngvaccinationcharts-catchup.png

The World Health Organization's suggested vaccination schedules are here.
The Turkish recommended schedule for children's vaccinations can be found here.
 
Common Health Issues
Treating Head Lice

Head lice continue to be one of the most common communicable diseases that is caused by parasites. As we know, head lice outbreaks are possible whenever and wherever children gather. Lice are highly contagious and can spread quickly from person to person, especially in group settings (schools, child-care centers, sports activities, camps, and even playgrounds). Though they can't fly or jump, these tiny parasites have specially adapted claws that allow them to crawl and cling firmly to hair. They spread mainly through head-to-head contact, but sharing clothing, bed linens, combs, brushes, and hats can also help pass them along. Children and teens are most prone to catching lice because they tend to have close physical contact with each other and often share personal items. Having head lice is not a sign of uncleanliness or poor hygiene. Head lice can be a problem for kids of all ages and socioeconomic levels, no matter how often they do or don't clean their hair or bathe.

To prevent an outbreak, please read the following carefully. When children have been identified with a nit infestation, they are asked to remain away from the school and parents advised to seek treatment and complete nit romoval.
We strongly recommend checking your child’s/children’s hair on a daily basis to prevent your child/children from getting lice or from becoming reinfested with lice. You are advised to take the following precautions:

• Watch for signs of head lice, such as frequent head scratching. Anyone can get head lice... mainly by head-to-head contact but also from sharing hats, brushes and headrests. Lice do not jump or fly.

• Check all family members for lice and nits (lice eggs) at least once a week. Only those infested should be treated. Lice are reddish-brown wingless insects, nits are grayish-white, always oval shaped, and are glued at an angle to the side of the hair shaft. Be sure not to confuse nits with
hair debris such as bright irregularly shaped clumps of dandruff stuck to the hair shaft or elongated segments of dandruff encircling the hair shaft and easily dislodged. Lice treatment is inappropriate for hair debris.

• Consult your pharmacist or physician before applying or using lice treatment products. If your child has a medical problem and/or on a regular medication consult your physician before using the product.

• If you are going to use a lice killing shampoo, follow the intructions in the package carefully. Use the product over the sink, not in the tub or shower. Always keep the eyes covered.

• There’s another method called “Bug Busting” to clean hair from headlice and nits. The theory of this method is to break down the life cycle of the head lice. The only thing that you do is to comb the infested hair with a special comb. However, you have to follow the directions of that
method very carefully. To learn more about it you can visit this website

• Remove all nits. This assures total lice treatment. Separate hair in sections and remove all attached nits with a nit comb and/or by picking the nits out from hair with your fingernails. If you don’t clean nits, they may stay there for weeks!

• Wash bedding and recently worn clothing in hot water and dry in a  hot dryer. Combs and brushes may be soaked in hot water (not boiling) for 10 minutes.

• Vacuuming is the safest and best way to remove lice or fallen hairs with attached nits from upholstered furniture, rugs, stuffed animals and car seats.

• Notify your child's school nurse, child care provider, neighborhood parents, and close friends of your child .

• Check for lice on a regular basis. This is the best way to protect your family and community. Remember that it’s not something that you or your child should be ashamed of. Just like other diseases, it can happen to anybody.


Please do not send your child to school if they have headlice or live nits as headlice spreads very easily. Please keep your child at home for treatment. 

Thank you for your co-operation.

 


 

Allergies and School

Prior to enrolling at IICS, all students must have a Medical Form filled out as part of the application process. This will inform the Clinic Staff if there are allergies that need to be taken into consideration. 

The Clinic Staff keeps a record of which students have allergies, what medications are needed for those allergies, and emergency contact numbers for every child. If a student develops an allergy or is diagnosed with an allergy after their initial enrolment at IICS, please be sure to contact the Clinic Staff so that the student's medical records can be updated and all the relevant people updated about the child's allergies. 

How Sick is Too Sick for School?

The well-being of our students and our community are paramount to us. Therefore, we take measures to prevent outbreaks and to sustain good health at school and in our community. to achieve this mission we need your help. Following our suggestions below will help us keep your child and our community healthy...
Fever: If there is a temperature higher than 37.5 C (99.5 F), the child should stay at home, to be followed up especially if it is the first day of the illness. If it is the third day or later, and the child has been acting well during the day, but has a 37.5C (99.5F) in the evening, the child can probably go to school.
Cough, runny nose: This depends on how severe the cough and the runny nose are. Coughs and runny noses can spread infection to other students. A serious cough and a runny nose can keep a child from getting a good night’s rest, which means the student will be too tired for school in the morning. As a general rule, if your child has a serious cough and runny nose, particularly if it’s accompanied by breathing troubles, call your doctor and keep the child home. But if it’s just a mild cough and the child has no other symptoms (especially fever), he/she can probably go to school.
Bad, deep, persistent cough: This may signify a case of bronchitis, pneumonia or influenza. Consult your doctor. When cough improves and the child feels better, it is ok to go to school. The cough may persist for weeks.
Sore throat: A minor sore throat is not a problem but trouble swallowing or severe pain could be a sign of strep infection, even without a fever. In case of strep throat, the child may return to school 24 hours after starting an antibiotic (and there is no fever, of course).
Earache: See your doctor!
Vomiting/diarrhea: Keep your child home until he/she has gone 24 hours without throwing up or having diarrhea.
Severe headache: Consult your physician!
Rashes: Skin rashes could be a sign of a contagious infection, such as impetigo. You should have a rash evaluated by a doctor before sending your child to school.
Pinkeye (conjunctivitis): This infection can quickly and easily spread from one child to another. Keep your child home until the doctor says he/she is no longer contagious.
The bottom line: Trust your instincts. If your child seems lethargic and just not himself (if he/she’s not interested in playing or has decreased appetite these are often big clues), keep the child home and monitor him/her for any signs of illness. Thank you very much for your co-operation in advance.

Communicable Diseases

The Clinic Staff has a duty to take reasonable care for the health and safety of others (students and staff) in the workplace. The school Clinic Staff monitors the incidence of illness and infection control, and makes recommendations to improve daily practices.

Many communicable diseases may be prevented by immunization and Clinic Staff should recommend that families and staff are vaccinated against such diseases, and are aware of the updates necessary for these vaccinations. See the Vaccination section on this page as a reference for the “routine” immunization programs which most children commence at birth, with the appropriate updates throughout their schooling. 
 

If there is a communicable disease identified in the IICS community (for instance, chicken pox, mono nucleosis, head lice, etc) the Clinic Staff will inform the IICS community and provide recommendations for best health practices. 

 

 
Health Resources & Apps
 

Here are some useful websites and applications for accessing health resources from your computer, tablet computer or smart phone (iPhone, iPad, etc.). 

APPLICATIONS

  • Eczane- find the pharmacy closest to you
  • EczaPlus- guide to medicines

 

Please note that Istanbul International Community School makes no recommendations or endorsements for any medical reference website or practitioner or the like.

 
 

 

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